Preparing for legislative sessions requires more than just understanding policies and laws. Effective policy work stems from having an organized and efficient workspace. When it comes to public policy, organization tools are key. As the 2024 legislative sessions approach, it’s crucial to optimize your workspaces in Plural. Here’s a practical guide to help you and your team hit the ground running.
Step 1: Streamline Bill Tracking
Keeping track of relevant bills is the backbone of legislative work. However, cluttered tracking lists can lead to missed opportunities and inefficiencies.
Untrack Outdated Bills
Start by clearing out bills that no longer align with your goals. Untracking these bills simplifies your workspace. With a simplified workplace, you’ll have a more focused approach to upcoming sessions. The bulk untracking feature in Plural is a lifesaver here, saving you precious time.
Pro Tip: Historical records are invaluable. Before untracking, create a new tag for the session year and assign it to past session bills. This way, you maintain a clean workspace without losing important historical data.
Step 2: Tag Management
Tags are more than just labels. In Plural, tags are a powerful tool for categorizing and retrieving information.
Reorganize Your Tags
Review and update your tags. This involves adding new tags for emerging topics or deleting obsolete ones. It’s also key to review your naming conventions to ensure consistency. Well-organized tags lead to quicker access and better management of legislative documents.
Step 3: Saved Searches
Legislative landscapes evolve rapidly. Your saved searches should reflect these changes to keep you ahead of the curve.
Refine Your Searches
Examine your list of saved searches. Modify search criteria to align with new legislative priorities. Delete searches that have become irrelevant to streamline your work. This step ensures that you’re only one click away from the most up-to-date information.
Step 4: Notification Settings
In the fast-paced legislative environment, a missed update is a missed opportunity.
Optimize Alerts
Adjust your notification settings to balance staying informed without being overwhelmed. This includes fine-tuning the frequency of alerts. It’s also key to ensure you’ll be notified about important teammate interactions.
Additional Steps for Administrators
An administrator, your role is pivotal in workspace optimization.
Update User Permissions
Regularly reviewing user access levels is key to maintaining security and efficiency. Remove access for those who have departed, and adjust levels for current team members as their roles evolve.
Create New Workspaces for New Initiatives
Anticipate the needs of future legislative sessions by creating and organizing new workspaces now. This foresight allows for a smooth transition when new projects arise.
Complete a Training for Team Cohesion
A well-trained team is a well-oiled machine. Arrange for refresher courses or introductory training for new members. This ensures everyone is proficient in using Plural, maximizing team efficiency.
Note: Some advanced features are exclusive to paid plans. Learn more about Plural’s pricing plans here.
Organizing Your Workspaces for Future Success
By organizing your Plural workspaces, you’re not just preparing for the legislative session. You’re setting a foundation for ongoing success and efficiency. Policy organization tools are a key aspect of your success throughout the legislative session. Remember, the time invested now in optimizing your workspace pays dividends in the fast-paced world of public policy.
Get Started With Plural’s Policy Organization Tools
With Plural’s workspaces, it’s easier than ever to shape the future of public policy. Harness the power of Plural’s intuitive, AI-powered legislative tracking, organization, and stakeholder collaboration tool and get started today. Book a demo to learn more!
